x
Get our mobile app
Fast & easy access to Jobstore
Use App
Congratulations!
You just received a job recommendation!
check it out now
Browse Jobs
Companies
Campus Hiring
Government Jobs
Download App
Jobs in Malaysia   »   Jobs in Petaling Jaya   »   Administrative / Clerical Job   »   Secretary to Director
 banner picture 1  banner picture 2  banner picture 3

Secretary to Director

Apex Equity Holdings Berhad

Apex Equity Holdings Berhad company logo

Job Overview:

We are seeking a dedicated and efficient individual to join our team as a Secretary to the Director. The successful candidate will be responsible for providing comprehensive administrative support, managing secretarial duties, and ensuring smooth office operations.

 

Job Responsibilities:

Incoming Call Management:

  • Handle incoming calls, screen, and direct them to the appropriate person.
  • Ensure prompt and professional responses to inquiries.

Secretarial Duties:

  • Perform secretarial tasks such as typing, filing, and data entry.
  • Maintain an organized and efficient filing system for easy retrieval of documents.

Correspondence Drafting and Organization:

  • Draft, edit, and organize various correspondences, reports, emails and official documents.
  • Ensure accuracy, professionalism, and timely delivery of communications.

Appointment and Meeting Coordination:

  • Manage the Director's calendar, schedule appointments and coordinate meetings.
  • Prepare meeting materials and agendas as required.

Coordination of Flow of P&C and Important Documents:

  • Facilitate the smooth flow of confidential and important documents within the organization.
  • Maintain confidentiality and handle sensitive information with discretion.

Organization of Luncheons for Director's Guests:

  • Coordinate and organize luncheons for guests visiting the Director.
  • Ensure a welcoming and hospitable environment during such events.

Claim Management:

  • Assist in the management of expense claims and reimbursements.
  • Maintain accurate records and ensure compliance with company policies.

Administration Work and Ad Hoc Requests:

  • Support general administrative tasks as assigned.
  • Handle purchasing tasks and process as assigned.
  • Handle ad hoc requests from the superior/ Director.

 

Job Requirements:

  • Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s Degree in Business Studies/ Administration/ Secretarial or equivalent.
  • At least 3 year(s) of working experience in the related field is required for this position.
  • Good communication skills in Bahasa Malaysia, English and Mandarin, both written and verbal.
  • Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.

Perks & Benefits

  • Nearby public transport
  • Medical insurance

Job Location
Menara UAC, No 12 Jalan PJU 7/5 Mutiara Damansara, 47800 Petaling Jaya, Selangor
Click to view the location on Google maps

Sharing is Caring

Know others who would be interested in this job?

Have questions about this job?
(0)
Ask Questions
Welcome to Jobstore! Please keep your questions courteous and on-topic. See our Community Guidelines for more information.
Cancel
Never provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys.
Similar Jobs
Admin cum Account Assistant
Wikicareer Sdn Bhd
Quick Apply
Assistant Manager
Wikicareer Sdn Bhd
Quick Apply
Executive - Personal Financial Services (Personal Loan Specialist)
Hong Leong Bank Berhad
Quick Apply
Executive - Personal Financial Services (Personal Banker)
Hong Leong Bank Berhad
Quick Apply
Executive - Personal Financial Services (Personal Banker)
Hong Leong Bank Berhad
Quick Apply
Executive Assistant (EA) to MD
Chrisjac Recruitment Services
Quick Apply
Executive Assistant to MD
Chrisjac Recruitment Services
Quick Apply
Executive Assistant to MD
Chrisjac Recruitment Services
Quick Apply
Admin Coordinator (Based in Puchong)
Sole Vision Technologies Sdn Bhd
Quick Apply
Senior Admin Executive
Wah Seng Industry Sdn Bhd
Quick Apply