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Jobs in Malaysia   »   Jobs in Petaling Jaya   »   Administrative / Clerical Job   »   Secretary to Director
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Secretary to Director

Apex Equity Holdings Berhad

Apex Equity Holdings Berhad company logo

Job Overview:

We are seeking a dedicated and efficient individual to join our team as a Secretary to the Director. The successful candidate will be responsible for providing comprehensive administrative support, managing secretarial duties, and ensuring smooth office operations.


Job Responsibilities:

Incoming Call Management:

  • Handle incoming calls, screen, and direct them to the appropriate person.
  • Ensure prompt and professional responses to inquiries.

Secretarial Duties:

  • Perform secretarial tasks such as typing, filing, and data entry.
  • Maintain an organized and efficient filing system for easy retrieval of documents.

Correspondence Drafting and Organization:

  • Draft, edit, and organize various correspondences, reports, emails and official documents.
  • Ensure accuracy, professionalism, and timely delivery of communications.

Appointment and Meeting Coordination:

  • Manage the Director's calendar, schedule appointments and coordinate meetings.
  • Prepare meeting materials and agendas as required.

Coordination of Flow of P&C and Important Documents:

  • Facilitate the smooth flow of confidential and important documents within the organization.
  • Maintain confidentiality and handle sensitive information with discretion.

Organization of Luncheons for Director's Guests:

  • Coordinate and organize luncheons for guests visiting the Director.
  • Ensure a welcoming and hospitable environment during such events.

Claim Management:

  • Assist in the management of expense claims and reimbursements.
  • Maintain accurate records and ensure compliance with company policies.

Administration Work and Ad Hoc Requests:

  • Support general administrative tasks as assigned.
  • Handle purchasing tasks and process as assigned.
  • Handle ad hoc requests from the superior/ Director.


Job Requirements:

  • Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s Degree in Business Studies/ Administration/ Secretarial or equivalent.
  • At least 3 year(s) of working experience in the related field is required for this position.
  • Good communication skills in Bahasa Malaysia, English and Mandarin, both written and verbal.
  • Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.

Perks & Benefits

  • Nearby public transport
  • Medical insurance

Job Location
Menara UAC, No 12 Jalan PJU 7/5 Mutiara Damansara, 47800 Petaling Jaya, Selangor
Click to view the location on Google maps

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